Kaviar Event Space Capacities & Layouts for Luxury Private Dining in Pasadena
Kaviar is an upscale Japanese fine‑dining destination in Pasadena that specializes in curated private dining and elevated culinary events. This page gives clear capacity numbers, flexible layout options, and a practical overview of how our rooms and service model support intimate omakase, multi‑course tastings, and signature experiences centered on caviar and A5 Wagyu. Event planners often need exact guest counts and layout templates to decide whether a restaurant fits their corporate dinner, client entertainment, or milestone celebration — this guide removes that guesswork with room‑by‑room details and straightforward booking steps. You’ll find which private rooms work best for small groups versus full buyouts, which seating and standing configurations we recommend, the culinary enhancements available, and the amenities and planning support Kaviar provides. Each section includes concise tables and lists for quick reference, plus examples showing how menus, beverage pairings, and AV needs influence capacity and flow. If you’re planning a luxury private dining experience in Pasadena — from a chef’s‑table omakase to a multi-course Wagyu tasting — this guide maps space, layout flexibility, and event logistics so you can plan with confidence.
What Are the Private Dining Room Options and Capacities at Kaviar?
Private dining at Kaviar focuses on intimate, service‑forward rooms crafted for immersive Japanese cuisine and tasting sequences. Each space is arranged to preserve service cadence and guest privacy, which affects comfortable seated counts versus standing reception totals. We design recommendations around curated, food‑led events — omakase and multi‑course tastings perform best in dedicated private rooms rather than the main floor — and the capacity numbers below reflect comfort and efficient service flow. The table that follows gives an at‑a‑glance view of our typical private spaces, preferred setups, and conservative guest counts to guide early planning.
Smaller private rooms are optimized for immersive culinary formats, while a main‑dining buyout supports larger seated dinners. For multi‑course omakase, prioritize seated capacities to preserve pacing and service quality. Knowing these limits helps you pick the right room and shapes the next steps for layout and menu coordination.
Which Private Dining Rooms Does Kaviar Offer for Intimate and Small Events?
We offer several intimate settings tailored to private parties, chef’s‑table experiences, and celebratory dinners that put food, presentation, and guest interaction first. Smaller rooms create controlled sightlines and allow our chefs and servers to run multi‑course sequences without interruption — ideal for omakase and tasting events where timing matters. An omakase for 8–12 guests fits naturally in a private dining room, ensuring the progression of signature dishes — caviar service, A5 Wagyu tartare, uni pasta — unfolds as intended. The rooms favor refined minimalism and attention to acoustics, giving guests privacy while still enabling theatrical plating and guided beverage pairings.
When choosing a room, consider the event’s primary goal — a seated tasting needs fewer guests per room than a cocktail reception — and plan service flow so the selected space supports your desired culinary sequence and guest engagement.
How Many Guests Can Each Private Dining Room Accommodate?
Guest counts depend on setup, but our private spaces are arranged to preserve service standards across formats, from formal banquet seating to standing cocktail receptions. The table below maps room names to common setups and the comfortable guest counts we recommend; these figures are service‑oriented rather than absolute maximums and assume standard table sizes and server circulation.
These recommendations balance plating timing, course delivery, and guest comfort; exceeding the seated guidance can affect pacing and the intimate atmosphere crucial to high‑end tasting menus. For events that mix seated service and a reception, we can advise on staggered seating and cocktail periods to preserve quality and flow.
What Layout Options Are Available for Kaviar’s Event Spaces?
Kaviar offers a set of standard layout types that adapt our private rooms and main dining area to different event formats and service models. Layout choice shapes circulation, service staging, and how culinary highlights — a caviar service or A5 Wagyu presentation — are integrated. Core layouts include banquet, boardroom, theater, and cocktail/reception formats; each aligns with specific event goals like plated dinners, presentations, chef interactions, or networking. Below is a concise comparison with one‑line guest guidance to help you select the right approach based on room and purpose.
Common layout options include:
- Banquet: Seated multi‑course dinners, optimized for 8–38 guests depending on room.
- Boardroom: Single long table for meetings or private tastings, ideal for 8–16 guests.
- Theater: Rows for presentations followed by dining, suitable for 30–38 guests in a buyout.
- Cocktail/Reception: Standing mingling with limited seating, capacity up to 50 in the main dining buyout.
Layout choice guides furniture placement and directly affects kitchen timing and server rotations; selecting the right format up front reduces on‑site adjustments and improves the guest experience.
What Seating Configurations Does Kaviar Support for Private Events?
We support a range of seating configurations to match the culinary format and desired guest interaction. Options include a single long boardroom table for focused corporate dinners, intimate chef’s‑table arrangements for omakase with direct chef interaction, small round banquet tables for social dining, and flexible cocktail staging for mixed standing and seated flow. Each configuration influences plate delivery timing, beverage service, and server circulation, so we recommend setups that preserve the integrity of multi‑course sequences and allow staff to execute timed wine or sake pairings efficiently.
Service adapts with configuration: omakase and chef’s‑table experiences emphasize sequential plating and chef interaction, while banquet setups favor simultaneous course delivery and table‑side service. Understanding these differences helps you choose a layout that matches your culinary priorities and guest expectations.
How Does Kaviar Customize Layouts for Corporate Dinners and Special Occasions?
Custom layouts balance brand presentation, private conversation, and culinary theater within each room’s footprint and service paths. We can accommodate branded signage, discreet AV for presentations, head‑table staging for honored guests, and staged chef interaction areas for menu reveals — all planned in advance to avoid disrupting service flow. Event coordination includes walk‑throughs to position AV and signage so they don’t impede circulation, and staging recommendations that keep tasting stations or A5 Wagyu presentations visible without crowding aisles.
Typical planning steps include confirming guest count and layout preference, assessing AV and presentation needs, and scheduling setup time for table dressing and sound checks; providing these details early helps Kaviar adapt the room for a smooth corporate dinner or a memorable celebration.
How Does Kaviar Enhance Events with Unique Culinary Experiences?
We craft content to highlight Kaviar’s fine dining, signature dishes, premium ingredients, and clear reservation intent — aimed at diners seeking Japanese fine dining, omakase, A5 Wagyu, caviar dishes, and luxury dining in Pasadena.
Kaviar elevates private events by centering culinary storytelling and exceptional ingredients in every menu, turning a meal into a crafted sequence of flavors and moments. Signature items — the caviar service, A5 Wagyu tartare, uni pasta — serve as high‑impact focal points in tasting menus and private omakase, creating moments guests remember. We design multi‑course menus that emphasize provenance and technique, sequencing delicate seafood and uni before richer wagyu preparations and caviar interludes to optimize palate progression. Beverage pairings — sake selections and curated wines — are woven into the flow, with sommelier or server notes available to amplify the story behind each course.
By foregrounding premium ingredients and thoughtful sequencing, Kaviar makes each event an experiential journey rather than just a dinner — increasing guest satisfaction and creating a memorable atmosphere for client entertainment and special occasions.
What Signature Dishes and Menus Are Offered for Private Events?
Our private‑event menus center on signature preparations and adaptable tasting tracks suited to small groups and chef‑led experiences. Typical menus may open with a staged caviar service, include uni pasta to showcase delicate sea flavors, and feature A5 Wagyu tartare or seared Wagyu as a rich centerpiece. Menus respect seasonality and are paced for plated or family‑style service depending on your event’s tone. For a chef’s‑table omakase, courses are timed and presented directly to guests; for multi‑course private dinners, we coordinate service so each dish arrives at the correct temperature and with plated integrity intact.
These signature items are flexible: they can be scaled into full tasting menus, highlighted in themed events, or presented as standalone features to create memorable moments during the evening.
Which Beverage Pairings Complement Kaviar’s Private Dining Events?
Pairings at Kaviar are tailored to the menu’s progression and your desired guest experience. Light, clean sakes and crisp white wines lift delicate uni and seafood dishes, while fuller‑bodied reds or richer sake varieties complement A5 Wagyu preparations. Cocktail interludes work well during receptions or between courses to reset the palate and vary the evening’s tempo. Curated beverage packages and sommelier guidance are available to align pairings with menu themes and ensure a cohesive flavor narrative throughout your event.
We choose pairings with balance and progression in mind so each beverage amplifies the dish it accompanies, strengthening the overall tasting story.
What Amenities and Services Support Kaviar’s Event Spaces?
Kaviar pairs private rooms with hospitality‑focused amenities and event services to support elevated culinary programming and seamless operations. Included amenities cover the essentials for a private dinner: attentive service staff, basic AV support for presentations, and arrangements for privacy and guest flow. Optional add‑ons include décor, specialized AV, and external vendor coordination. The table below clarifies what is commonly included and what may be available at additional cost so planners can budget and coordinate vendors early.
This overview makes it clear which logistical items we handle in‑house and which require outside coordination, helping planners set expectations and timelines when assembling event teams and vendors.
Which Amenities Are Included in Kaviar’s Private Dining and Event Spaces?
Included amenities focus on hospitality essentials that preserve an uninterrupted tasting experience: dedicated server staff trained for multi‑course service, curated table settings suited to tasting formats, and privacy measures such as room dividers or exclusive booking windows. Basic AV support — a screen and microphone for short presentations — is typically available on request and staged so it won’t interfere with service. Private restrooms near private dining spaces and discreet service circulation paths help servers deliver timed courses with minimal disruption.
Please request any special AV configurations or significant décor changes in advance so our team can prepare the space without compromising service quality.
How Does Kaviar Assist with Event Planning and Customization?
Our event coordination model emphasizes collaborative planning and clear communication to align menu, layout, and service with your goals. We assign an event liaison who sequences menu timing, confirms layout and AV needs, and coordinates external vendors to keep the guest experience consistent. Planning typically begins with a consultation to confirm guest count, menu preferences, and presentation requirements, followed by a timeline for final guest numbers, menu confirmations, and setup details. Recommended lead times let the kitchen source premium ingredients and staff appropriately so multi‑course tastings and omakase unfold seamlessly.
Defined touchpoints between you and our team reduce on‑site surprises and ensure the culinary program and room configuration match the intended level of service and guest expectation.
How Can Guests Book and Inquire About Kaviar’s Event Spaces?
To inquire about private dining and event availability, please share core event details so we can produce accurate proposals and layout recommendations. Helpful information includes desired date and time window, expected guest count, preferred layout (banquet, boardroom, omakase/chef’s table), and menu or beverage preferences. Reservations are available by phone, Resy, and OpenTable; for private events and buyouts, including these details in your initial inquiry speeds the proposal and planning process. After we receive an inquiry, Kaviar will follow with a proposal outlining space options, menu concepts, and next steps toward confirmation.
Below is a clear, step‑by‑step process to reserve a private dining room or full buyout at Kaviar:
- Contact Kaviar with your event date, estimated guest count, and preferred layout to check availability.
- Review Kaviar’s proposal, which outlines recommended spaces, menu options, and available amenities.
- Confirm menu selections and any AV or customization needs so the kitchen and service team can plan accordingly.
- Provide final guest count and arrival schedule to finalize staffing and course pacing.
- Complete the contract and deposit as requested to secure the booking and begin detailed planning.
What Are the Steps to Reserve a Private Dining Room or Full Buyout?
When preparing to reserve, gather the key event details: date, anticipated guest count, desired dining format, and any presentation or AV requirements. Initial contact by phone works well to discuss availability and big‑picture needs for private rooms or a full buyout. Once availability is confirmed, we’ll provide a proposal or event outline with recommended room setups and menu pathways; from there, confirm menu choices and any special requests such as beverage pairings or chef interactions. Final guest counts and any required deposit or contract steps secure the date, and your Kaviar event liaison will coordinate the timeline for setup, guest arrival, and service.
Giving clear information early — especially whether you require omakase sequencing or staged presentations — helps us advise on the optimal room and layout for the best culinary execution.
Are There Special Event Packages or Custom Offers Available?
We build event packages around tasting menus, beverage pairings, and bespoke chef experiences rather than fixed, one‑size‑fits‑all bundles, so each program can be tailored to your goals. Common frameworks include multi‑course tasting menus with optional curated sake or wine pairings, chef‑led omakase for smaller groups, and reception‑plus‑dinner formats that combine a cocktail reception with seated courses. Customization is collaborative: planners can spotlight certain ingredients (a caviar‑forward reception or an A5 Wagyu tasting, for example) and request sequencing adjustments that support the event narrative.
These frameworks let Kaviar scale culinary intensity and service level to match group size and purpose while preserving the culinary focus that sets us apart.
What Are the Benefits of Choosing Kaviar for Corporate and Luxury Events in Pasadena?
Kaviar’s advantage for corporate and luxury events is our culinary focus and service model, which prioritize premium Japanese ingredients and bespoke tasting sequences that create high‑impact guest experiences. Unlike larger ballrooms or hotel venues that scale by volume, Kaviar offers an intimate atmosphere where the food — omakase, A5 Wagyu, and curated caviar service — is the centerpiece of client entertainment. For corporate clients, privacy and attentive service support discreet conversation and refined hospitality; for special occasions, bespoke sequencing ensures every course contributes to a cohesive narrative. Choosing a restaurant venue like Kaviar trades maximum capacity for concentrated culinary impact — often the better choice when the aim is to impress clients or reward stakeholders with a memorable meal.
Planners should weigh culinary theatre, ingredient provenance, and focused service against the need for very large guest counts — choose Kaviar when gastronomy and intimacy are primary objectives.
Why Is Kaviar Ideal for Corporate Dinners and Client Appreciation Events?
Kaviar is well suited to corporate dinners and client appreciation events where privacy, gastronomy, and presentation matter more than sheer seating numbers. Our dedicated service team manages multi‑course pacing and beverage pairings so hosts can focus on client engagement while the kitchen creates standout moments like a caviar service or A5 Wagyu presentation. The venue’s curated tasting paths allow companies to set the evening’s tone — from a formal boardroom‑style dinner to an interactive omakase — aligning hospitality with business objectives like relationship‑building and executive entertaining.
These strengths make Kaviar especially effective when culinary excellence directly supports the host’s desired impression and relationship goals.
How Does Kaviar Compare to Other Luxury Event Venues in Pasadena?
Compared with hotel ballrooms and larger banquet facilities, Kaviar’s strengths are culinary focus, ingredient quality, and intimate service rather than broad capacity and ballroom amenities. Hotels typically offer larger capacities, integrated AV suites, and flexible banquet logistics, while Kaviar delivers high‑touch culinary storytelling and private dining formats that spotlight Japanese techniques and premium ingredients. For events that require extensive staging or very large guest counts, a ballroom may be more practical; for client entertainment, executive dinners, or milestone celebrations where the menu is central, Kaviar provides a differentiated experience built around omakase sequencing, A5 Wagyu, and caviar presentations.
Choosing between venue types comes down to priorities: pick Kaviar when culinary distinction and an intimate guest experience matter more than maximum seating capacity.
Frequently Asked Questions
What is the ideal time to book Kaviar for a private event?
We recommend booking private events at least 4–6 weeks in advance. That lead time secures your date, allows menu selection, and lets us arrange AV or special requests. For peak seasons or holidays, book earlier to ensure availability. Early planning also gives our team time to source premium ingredients and tailor the culinary experience to your goals for a seamless occasion.
Can Kaviar accommodate dietary restrictions for private events?
Yes. We accommodate dietary restrictions and preferences for private events. Tell your event liaison about vegetarian, vegan, gluten‑free needs, allergies, or other requests, and our culinary team will craft menus that honor those requirements while keeping the flavor and presentation consistent with Kaviar standards. This ensures every guest can enjoy a memorable experience.
What types of events are best suited for Kaviar’s private dining spaces?
Our private dining rooms are ideal for corporate dinners, client appreciation gatherings, milestone celebrations, and intimate family occasions. Kaviar’s focus on refined Japanese cuisine and personalized service makes these spaces a strong fit for events where culinary excellence and guest interaction are central. Whether you prefer a formal multi‑course tasting or a cocktail reception with curated bites, our team adapts the experience to your event goals.
Is there a minimum guest count required for booking a private room at Kaviar?
We don’t enforce a strict minimum for private rooms, but ideal guest counts vary by room and layout. The Sakura Room works best for 8–12 guests, and the Zen Garden Patio accommodates up to 20 standing or 14 seated. Discuss your expected guest count with our event team so we can match the space to your needs and optimize the dining experience.
What is the cancellation policy for private event bookings at Kaviar?
Our cancellation policy generally requires written notice within a specified timeframe — often 14 days before the event — to avoid fees. Exact terms depend on the booking and any deposit. We’ll review the cancellation policy during the booking process so both parties are aligned and can manage any changes to your plans.
Are there options for live culinary demonstrations during events at Kaviar?
Yes. We offer live culinary demonstrations for private events, especially within omakase experiences. This interactive element lets guests engage with our chefs as dishes are prepared and presented. If you’d like a live demonstration, discuss it with your event liaison during planning so we can integrate it smoothly into the evening.
Conclusion
Choosing Kaviar for your private dining event delivers an unforgettable evening centered on exceptional Japanese cuisine and attentive service. With flexible room layouts and bespoke menus, we accommodate intimate gatherings and larger celebrations alike. By prioritizing culinary storytelling and premium ingredients, Kaviar transforms a meal into a memorable journey for your guests. Contact us to begin planning your exceptional event at Kaviar.